DocuSign: How Electronic Signatures Help HR Teams in Manufacturing
The manufacturing industry is in a state of constant change and has faced many challenges in 2021, including supply chain disruptions, labor shortages and the push for digital transformation. That said, HR teams and manufacturing plant managers have their own set of challenges when it comes to recruiting, retaining and managing a workforce in the plant. Unions and strikes, worker safety, skills shortages, communication issues in the factory, these are just a few examples of the facets that HR in manufacturing faces. Not to mention the continuing labor shortage and the challenge of recruiting the next generation of employees who have different expectations of an employer.
If you work in HR, chances are you are already familiar with electronic signature tools that can support your HR processes. However, if you want to successfully tackle these challenges, you’ll want to take advantage of smarter tools and automation that take electronic signatures to the next level. We’ve put together this list of DocuSign eSignature features to get you thinking about how you can tackle some of the top current challenges you may be facing this year.
Attract and retain a skilled workforce
The new infrastructure bill is expected to create half a million additional manufacturing jobs by 2024. However, according to a recent study by Deloitte and the Manufacturing Institute, there will be 2.1 million unfilled jobs. ‘by 2030 in the manufacturing industry. This is due to new entrants with different job and career expectations, lack of attraction or interest in the industry, and the retiring baby boomers. In fact, 77% of manufacturers say they will have persistent difficulties attracting and retaining workers in 2021 and beyond. Growing and retaining the manufacturing workforce is more difficult than ever in the current economic climate. Manufacturing companies must create a modern and transparent experience for candidates in order to attract them but also to integrate them quickly.
Here are some electronic signature features that help create a seamless experience for applicants:
- Predefined templates: Recruiters can take advantage of predefined templates for common application materials, such as letters of offer, I-9 and W-4 forms. Templates can save you time and increase accuracy by ensuring that certain fields are marked as required to reduce back and forth communications with applicants on incomplete forms.
- SMS delivery: In many manufacturing plants, plant worker candidates do not necessarily have easy access to a desktop or laptop computer. SMS Delivery for DocuSign eSignature allows you to send real-time notifications for applicants to sign from their mobile device.
- Identity verification: Automatically verify government issued IDs digitally to further facilitate remote employee onboarding.
- Signature Information: Recruiting a worker is half the battle. Many candidates drop out halfway through the hiring process due to laborious onboarding documents. Signing Insights is a data visualization tool that helps admins understand the behavior of signers and where applicants can go in the onboarding process.
Safe return to the factory
As the world returns to the office, workers are also returning to manufacturing facilities. While manufacturing plants have historically had to maintain strict compliance with OSHA guidelines, including issuing health-related notices or keeping records of work-related injuries and illnesses, more recently some have also started. implement COVID-related protocols, such as daily screening questionnaires to determine if or employees should not report to work on site. You can learn how to prepare your organization for the return to work here.
These features will streamline HR operations around agreements:
- Clickwrap Agreements: Getting workers to consent to new or updated security codes in the workplace can be done with just one click while still allowing HR staff to manage policy release management. Not only does this provide a positive user experience for the employees, but you can also see who has consented.
- Grouped shipment: Share a standardized document such as COVID-19 policy agreements with many recipients at the same time using Bulk Send in DocuSign eSignature. When documents are signed, they are automatically centralized for tracking and archiving.
- Attachments from signatories: If he collects employee files, such as immunization cards, the signer can upload an attachment to the document they sign. This keeps all employee information in a central location.
Management of employees in union contracts
The manufacturing industry is one of the most unionized industries in the United States with more than half of the companies of the 50 Best American Manufacturers in Industry Week claiming union membership. Working with union contracts adds another level of complexity to worker management, as companies must comply with each union’s collective agreement. Here are some features that can make document management easier for unionized employees:
- PowerForms: This functionality allows you to generate self-service documents on demand for signature. With PowerForms, employees can easily access and sign forms without additional HR work, such as workers’ compensation, grievance procedures, accident reports and time off requests.
- Conditional routing and advanced workflows: Grievance procedures often require multiple steps with multiple reviewers, including the immediate supervisor and the union representative. With conditional routing, you can use smart steps and logic to ensure that a grievance report form will automatically be routed to the appropriate parties for review and approval.
HR teams in manufacturing organizations are responsible for finding ways to put the workforce at the center of everything they do. DocuSign eSignature was designed with HR teams in mind to make this task easier. And with over 350 integrations, teams can work faster in software they already use, including Greenhouse, Workday, and Microsoft. DocuSign APIs also allow developers and administrators to create custom integrations for their in-house solutions or specific needs, so that all systems work together.
Learn more about our integrations here and our APIs here.